If you have come across this blog, there is a high chance that you have received a Canada refusal letter for a visa application. Chances are you searched for a Canada visa refusal letter sample because you are feeling anxious and do not know what should be your next steps. First of all, you do not need to panic, this is not an end to your journey to Canada. Rather, you should consider this as an opportunity to fix your previous mistakes and give your visa application another shot. Wondering how to do so? The key lies in writing a strong letter of explanation (LOE) that addresses the previous issues raised and clarifies any misunderstandings. Through this blog, we aim to walk you through how you can effectively write an LOE for a Canada visa after refusal. 

Why Submitting an LOE after a Canada Visa Refusal is Necessary?

If you think that just reapplying for a Canadian visa is enough, then you are wrong. You have to submit a letter of explanation after refusal for a Canadian visa to clarify the previous concerns, or else you will face another rejection. In other words, an LOE should be considered as another chance to convince the visa officer why your application should be reconsidered by demonstrating that you meet all the visa requirements and have resolved all the prior concerns. You can even consider taking help from professional writing services like Contentholic. Our team of expert LOE writers will ensure that all your previous visa refusal concerns are addressed properly and the letter is written professionally. 

What to Include in a Letter of Explanation After Refusal?

Do not mistake that an LOE for a Canada visa application is just a way for you to express your regret or frustration. It is all about crafting a well-organized and convincing explanation without the emotional aspect. When you are putting together the LOE, using an LOE template can be of incredible help. No matter why you are applying for a Canadian visa, you can find different types of samples available online such as a Canada visitor visa refusal letter sample. We have provided some key points that you must include in your letter of explanation:

• Introduction: Start the letter by acknowledging the refusal reason. Be professional and polite by stating that the purpose behind writing this letter is to provide further information or clarification to address the refusal reasons. 
• State the Refusal Reasons: When stating the refusal reason, directly refer to the Canada refusal letter you received. This shows that you have carefully reviewed and understood the refusal reasons. 
• Address the Previous Concerns: There could be various reasons why your visa was refused. You can address each of the issues in depth including missing documents, financial concerns, or doubts about your returning to your home country. Be specific about the fresh or additional information you are providing along with supporting documents to back up your claims.
• Discuss Ties to Home Country: This section is vital for every type of Canadian visa application including student visa, work visa, tourist visa, or spousal visa. Emphasize all the factors like family obligations, property ownership, or work commitments that will ensure your return to your home country.
• Financial Proof: A part of the visa application to Canada is financial proof demonstrating your ability to support yourself throughout your stay in Canada.
• Conclude With a Reassurance: Reassure the visa officer at the closing of the letter that you will follow the Canadian immigration rules. Reaffirm that you will go back to your home country once you have accomplished your purpose of visiting Canada.

What Not To Include in an LOE for a Canada Visa?

Along with giving all the relevant information clearly and concisely, there are also certain things that you need to avoid. 

• Avoid using emotional and pleading language.
• Do not blame the immigration officer or make accusations about the visa application process. 
• Do not overload the LOE with irrelevant information. 
• Do not give any false information or unsupported claims. All information should be backed up by factual evidence or documents. 
• Submitting your application without proper proofreading and editing. 

You can use various LOE templates or LOE samples to structure your own letter of explanation after refusal for a Canada visa. You can get ideas about the language used, and how to effectively address various refusal reasons. However, make sure that you are not directly copying the content of the Canada visa refusal letter samples, instead personalizing the letter according to your situation. For instance, if you take a look at the LOE sample for a study visa to Canada given in this blog, you will notice how the applicant has responded to the Canada refusal letter by clarifying their educational purpose in Canada, previous academic background, and future plans after completing the program. 

The Visa Officer

High Commission of Canada

Sub: Application in response to visa refusal received on DD/MM/YYYY

Dear Sir/Madam,

I, Tarun Singh, hereby state that I had applied for a Graduate Certificate Program in Project Management at Conestoga College. I had also received the Letter of Acceptance from the College, with the program set to commence in May 2022. However, to my dismay, my visa application was rejected on the following grounds:

• I am not satisfied that you will leave Canada at the end of your stay, as stipulated in subsection 216(1) of the IRPR, based on the purpose of your visit.
• Your proposed studies are not reasonable in light of: your qualifications, previous studies, mark sheets, academic record, level of establishment and/or your future prospects and plans.

Through this application, I intend to put forth my reasons of visiting Canada, my plans for the future and I wish to establish that I have no plans to stay in Canada post the completion of the chosen program.

Purpose of Visit

My reason to visit Canada is to soak in its educational offerings and exposure and benefit from its rich cultural diversity. I am a Civil Engineer by profession and have been engaged in this industry for two and a half years now. I have had the chance to handle various projects and this experience has made me realize my potential in Project Management. But when it comes to applying for higher-level managerial positions, my profile is overlooked due to the absence of a degree that would back my knowledge of Project Management. Candidates who own good management degrees under their belt are given preference, and to be able to match industry standards, I realize that I need to back myself with an educational background that will strengthen my employment prospects in my home country and will help me move up the corporate ladder. It is the zeal to fill the gaps in my existing profile that makes me give it the form of a higher education program from Canada. The task of managing a project right from its inception to its completion, and ensuring that the project goals are brought to fruition within the given constraints is what I need to master.

The Graduate Certificate Program in Project Management aligns ideally with my learning requirements, offering just the kind of push I need to excel in my preferred field. The program has been tailored as per the recent industry trends and amalgamates theory and practice to ensure that the students acquire a comprehensive understanding of the very knack for successfully planning and executing projects. While there were similar programs available in my home country, those majorly focused on the theoretical aspect of learning, which is not what I require at this stage in my career. On the other hand, Canadian education emphasizes practical exposure and offers skill-building that matches the requirements of the industry. The program that I have chosen is encompassed by Conestoga College, an institution that is highly regarded for its quality of education, erudite faculty, small class sizes, and programs that cater to impart skills applicable in the real world. I am certain that international educational exposure will transform me into a learned professional in the times ahead and will prepare me for the competitive job environment in the field of Project Management in India. Through the program, I am eager to extract every bit of learning being imparted to me and grow holistically.

Academic and professional qualifications

On both academic and professional fronts, I have been presented with enough opportunities that have set the course for my growth and have propelled me to pursue higher education to elevate my profile. I am a Civil Engineering graduate and have work experience of two and a half years in the same field. I have worked at Aggarwal Infrastructure Pvt. Ltd as a Highway and Lab Engineer. I joined in August 2019 and was entrusted with the responsibility of managing a highway project that included planning the same, preparing the estimates, undertaking quality control, and ensuring that everything was going as planned. I also was accountable for managing and training a team of 15 people, and managing the schedule and budget of the project. In the construction industry, projects often fail to meet the deadlines and cost estimates, which is why sound planning, budgeting, and execution are important. As I worked to bring the project to fruition, I faced challenges in the efficient management of people and scheduling and budgeting of the project. This experience made me realize that my existing knowledge is not enough. That was when I felt the need for background knowledge of project planning and education, coupled with the management of people, technology, and resources.

Previous studies and Academic Record

I have completed my schooling from the Central Board of Secondary Education, and have pursued BTech from BBS Engineering College, Greater Noida which is affiliated with Abdul Kalam Technical University. I completed my matriculation in the year 2012 securing a CGPA of 7.7. I then opted for the science stream and completed my intermediate education in 2015, with an aggregate of 70 percent. I then opted for a BTech program in Civil Engineering and completed it in 2019, with an aggregate of  63.46 percent. All the supporting documents have been attached alongside this application for your kind perusal.

Relevance of proposed studies to previous background

Having acquired a sound academic and professional base of Civil Engineering, I do possess a strong bracket of technical skills. What I lack is the managerial adroitness to take up complex projects. The program that I have opted for ideally meets these learning requirements through subjects such as Project leadership and team management and Project planning schedule and budget. I am confident that the program will help me attain the required managerial exposure and will prepare me for future high-profile positions in the industry. All in all, considering my requirements and zeal to grow into bigger shoes and to bridge the gap between engineering and management, this program is an ideal progression. I have also completed a certification course in Engineering Project Management from BBU University, which will be instrumental in enhancing my understanding of the chosen course.

Level of Establishment

In India, we are well-established with sizable properties valued at INR 2,13,00,000 (CAD 3,52,831), movable assets amounting to INR 1,03,053 (CAD 1,717.55) and cash assets amounting to INR 70,28,753 (CAD 116,430). I assure you that we are financially secure and my parents are fully capable of comfortably sponsoring my education. My father will be sponsoring my education and has already paid the one-year tuition fee (CAD 17,336.62) to the college and has also submitted CAD 10,000 against the GIC in the CIBC Bank. I am fortunate to be a part of a close-knit, loving family consisting of my father, mother, and younger brother. My father is a Civil Engineer by profession, currently serving as the Joint General Manager at the Ministry of Railway, Government of India. My mother is a homemaker and my sister is currently pursuing Mechanical Engineering. I stay with my family in New Delhi, India. My parents have supported me in all my endeavors and have pushed me to do better in life. It is because of them that I have reached this far.

Future prospects

My reasons to pursue the graduate certificate program are related to my plans for the future, post returning to my home country. After completing the program, I wish to come back to India to kickstart a rewarding career in Project Management. I seek to join a reputed organization and secure a high-level managerial position, applying the newfound knowledge and skills towards the continuous growth of the firm I serve. I plan to plan and execute complex and large-scale projects that the firm deals with and be at the forefront of development. All in all, my aim is to acquire a strong professional experience, to be able to give form to my long-term vision of starting a venture. I possess a strong entrepreneurial mindset and I intend to be my own boss. Thus, after acquiring sufficient industrial exposure, I intend to incorporate it all towards making the business a huge success. I wish to make my family proud, thus serving as their pillar of support in the future. My parents are aging and within a couple of years, they will be needing the support of me and my sister. Being the elder son in the family, I cannot have my sister shoulder all the responsibilities. Thus, in addition to starting a business, being with my family is also a major reason for me to return to India and settling there itself. Thus, I assure you that my reasons for visiting Canada are purely academic.

Conclusion

I hereby declare that I am fully mindful of the Canadian Immigration Rules and will abide by those during the course of my stay in India. I have secured my finances to manage my educational journey and have also proven my proficiency in English by clearing the IELTS. I have secured an overall band of 7.9, with 7.5 in Listening, 8.5 in Reading, 9.0 in Writing, and 6.5 in Speaking. Please refer to the relevant documents enclosed as proof. I would now like to thank you for a patient and thorough perusal of my application.

Sincerely,

Tarun Singh

Conclusion

In conclusion, a well-crafted and genuine LOE for a Canadian visa after refusal can increase your chances of getting visa approval. It should reflect your acknowledgment and understanding of the previous refusal reasons. The visa officer should be convinced that you are a genuine applicant who is going to Canada only to study, work, sightseeing, visit, or any other purpose; and would return to your homeland once the purpose of the visit gets fulfilled. Follow the guidelines provided in this blog to increase your chances of getting a visa approval to Canada. You can also take the help of LOE templates to learn about the format and tone of an LOE. If you are still confused and wish not to miss the opportunity to travel to Canada, contact our specialists at Contentholic for assistance in crafting a persuasive letter of explanation after refusal.

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