Sample LOE for Germany Study Visa After Refusal

Germany, over the years, has been one of the favourite choices among international students. This is so since Germany provides a very good education at an affordable rate. You might be aware that you have to apply for a German student visa if you want to attend a higher education institute in Germany. Still, your obstacle could be the rejection of your visa. Don’t worry too much if you have experienced a visa refusal. A strong Letter of Explanation (LOE) can help you to get the study visa to Germany accepted for the next time you apply. Consider this blog as a guide on how to write a successful LOE for a German study visa after refusal, including the LOE template as provided and other tips to enhance your chances of success. 

You can take the help of Contentholic. We specialize in helping students like you who have faced a study visa refusal craft high-quality LOE. We can help you in different ways, whether you are looking for sample motivation letter for visa application Germany (check our website), or want our professional writers to write a complete LOE, our experienced team can guide you through the process.

What is a Letter of Explanation for a German Study Visa?

You must write a Letter of Explanation (LOE) to clear any inconsistencies or shortcomings found in your last visa application. The visa officer is given more background in this letter so that they see you have really considered your decision and are totally ready to go to Germany. LOE for Germany student visa requirements include that you address the issues that were previously raised and provide evidence that you have resolved them. Thus making it is an important part of your reapplication and can affect the outcome.

Why Was Your German Student Visa Was Refused?

Before we get into how to write an LOE, it is important to understand why your German study visa might have been refused in the first place or why it could get refused in the future if you have not yet filed for one. Some of the common reasons are:

• If you don’t provide enough financial proof to show that you can support yourself in Germany during your studies, you can face a visa rejection. 
• If your letter of motivation, or statement of purpose, as it’s often called, does not emphasize how the course could help you with your academic or career goals or why you have chosen Germany as your study destination, it might cast doubt on your intention to study there.
• A visa refusal might follow if you haven’t submitted all the documents or if the information you’ve provided is wrong.
• Given that Germany provides classes in English and German, you need to fulfill the language standards of the course you want. A visa may also be denied in some cases if a student does not have the minimum language knowledge needed for the class. This could also lead to refusal. 

Once you have understood these common mistakes, you will be in a better position to work around these issues and write an effective LOE for your resubmission. 

What to Include In Your LOE For German Student Visa After Refusal?

1. Introduction and The Reason to Write the Letter

In the introduction itself, tell the visa officer why you are writing this letter. Give the reasons for which your previous visa application was rejected. 

2. Address The Reasons for Refusal

In the subsequent paragraphs, you can start giving explanations about each of the refusal reasons earlier. You have to address each point in detail; whether it was due to a lack of financial evidence, unclear motivations, or some missing documents. Give an honest explanation as to how you have corrected the previous issues. 

3. Provide Evidence

It is not enough just to explain how you have corrected the previous issues raised, it is also important that you give supporting evidence for these explanations. For example, if your previous visa was refused due to inadequate language proficiency, you can submit a certificate obtained by taking the required language test showing that you have now met the language requirement. 

4. Talk About Your Academic Intentions and Goals

Restate that you are committed to studying in Germany and explain why you chose that particular course and the university. Provide the relation between your chosen course and your career goals. You can also talk about your short-term and long-term future plans and how the course or studying in Germany can help you achieve that. 

5. Conclude Your Letter

Finish the letter by thanking the visa officer for their consideration and time. Also, confidently state that you have now met the requirements for the German student visa through your new visa application. 

Using Sample SOPs and LOE Templates for Guidance

We understand that it might seem difficult to go about writing an LOE, especially after a refusal. But you can get help from some sources. One way to look for guidance is to take the help from sample letter of motivation for German student visa application. You can consider these student visa motivation letter samples as a framework to write your own letter. 

Simply review a visa motivation letter Germany sample, and you can get ideas about how the letter should be structured and what are the important details that have to be included. The sample SOPs and LOE templates can give you a format that can help you to stay on track. They can also tell you the kind of tone and professional language used in a letter, and most importantly, they can give you inspiration about how to phrase your motivation and address specific refusal reasons like financial concerns, intention to return home, or your academic plans in Germany.

To

The Visa Officer

The Embassy of Germany

Bengaluru, Karnataka

Sub: Application in response to study permit refused on xx – xx – xxxx

Dear Sir/Madam,

I am Karthik Ranganathan, a citizen of India, bearing passport number XXXXXXX. I am a working professional, possessing close to three years of experience in the domain of risk analysis. Looking forward to elevating my professional career and adding considerable value to my family business, I seek to gain a comprehensive knowledge of business and management from an international lens. Owing to the same, I have applied for a Global MBA program at the Berlin School of Business and Innovation, and have also been granted admission for the <add year> intake.

However, upon applying for a visa permit, my application didn’t align with the immigration rules of Germany and was refused on the grounds of my:

• Lack of motivation for pursuing the program
• Purpose of visit
• Absence of a clear study path

Through this application, I seek to demonstrate that I am a genuine temporary entrant, only visiting Germany for academic purposes. Please allow me to walk you through my candidature.

Purpose of visit

I hereby assure you that my sole purpose of visiting Germany is to benefit from its excellent quality of education and gain international academic experience. Being a Computer Science and Engineering graduate, I have been exposed to the world of technology. Further, my experience at ABC, the biggest e-commerce giant in the world has been a major catalyst in my professional growth. It has helped me discover my interest in business, realize my growth potential as an entrepreneur, and pushed my boundaries.

Working in the field of risk management, I have been involved in identifying fraudulent transactions, determining and analyzing processes, and examining sales activity. Also, I have assisted operations teams in risk investigations and have contributed immensely to decision-making. What my experience has taught me over the years is the value of working in a team, the knack for communication, and the complexity behind decision-making. Also, I have garnered sound analytical, critical thinking, leadership, team management, and problem-solving skills along the way.

I have found myself strongly inclined towards the domain of business and management, and I want to make a mark in the same. However, at present, I do not possess the academic credential to back myself. What I have under my belt is a degree in Computer Science Engineering, a vast bracket of technical skills, and a sound set of managerial skills that I have acquired during my professional trajectory. Hence, at this point in my career, I feel the need to pursue higher education that will help me fulfill my professional goals.

Why Germany and not India

Germany is a country that is known for its culture, its diversity, its quality of education, affordability, and safety. In addition to being a popular tourist destination, the country is highly regarded for its educational excellence, state-of-the-art facilities, and belief that education is an asset that everyone has the right to possess and hence it shouldn’t be costly. I am smitten by Germany’s economy and its current business and financial situation. There is no better place than Germany to learn about management from a global perspective.

While there were a lot of MBA programs available in India, those didn’t appeal to me as firstly they required a year’s worth of time and effort to secure admission. Secondly, the programs were more theoretically oriented and not tailored as per the recent trends in the current business landscape. Merely theoretical learning won’t help me grow. It is the practical exposure that I need to be able to understand the challenges that persist in the current business environment, the trends that prevail, and the opportunities that lay ahead.

Hence I have chosen Germany as my ideal study destination as I am confident that an academic experience in this country will help me hone my existing set of skills, while also adding considerable industry knowledge that wouldn’t have been possible to attain in India. Also, by studying in Germany, I will have the chance to interact and exchange insights with like-minded people. The ample networking opportunities, practical learning, affordable education, industry exposure, and cultural diversity are the main factors that cement my decision to pursue higher studies in Germany.

Motivation to pursue the program

My motivation to pursue a Global MBA program stems from a couple of personal and professional experiences that have made me realize where I truly belong. What spurred my interest in business initially was the time I partook in the Global Entrepreneur Program, a cultural exchange program in ____. For a period of six weeks, I directed my focus and skills towards working on a global entrepreneur project. I must say, the program introduced me to the world of business and equipped me with real-world insights.

The reason I found myself inclined to it was that I hail from a business background, and have seen my father manage end-to-end operations of his business with all his heart. His experience and insights have fascinated me all my life, and I feel that with the right guidance, I can help elevate his business in the future, and even evolve as an entrepreneur. I want to explore my potential in entrepreneurship and develop the essential skills in an international business environment.

Also, I have worked with ______ for close to <add years> now and have found myself developing sound managerial skills while working as a risk investigator and advisor. It is my stint at this company that has spurred my interest in business and management and has also helped me identify the path I want to take. Hence, to explore fresh avenues in the sphere of business, I find the global MBA program to be an ideal stride.

Why Global MBA 

Offered by the illustrious Berlin School of Business and Innovation, the 18-month Global MBA program ticks all the boxes for me. It offers just the kind of exposure I require to broaden my knowledge base and hone my skills. The program will allow me to tailor everything I learn to my career objectives. Through this program, I will acquire a thorough understanding of the depths of Finance, Marketing, Operations, Leadership, and Project Management. All these concepts are necessary for me to get a grasp of as they will help me understand the international business environment.

While classroom learning will help build a strong foundation in management, practical experience in the form of internships, case studies, and guest events will propel me to apply my understanding to real-world scenarios. I am confident that my technical background and work experience will prove to be instrumental in helping me progress in my intended course of study. What I am most excited about is the opportunity to network with students from across the globe with varied cultural and educational backgrounds. Interacting with them will brace my communication and interpersonal skills. I am excited to see what this educational exposure has in store for me.

The Berlin School of Business and Innovation holds its ground for being among the top business schools in Germany, offering fast-paced and comprehensive programs for budding entrepreneurs. Encompassing an erudite faculty, avant-garde facilities, and ample opportunities for the real-world experience; this revered institution offers a range of undergraduate and postgraduate programs for students to thrive in their respective fields. As I immerse myself in the offerings of the chosen degree program, I am also eager to make lasting relationships along the way.

Future plans

After completing the chosen degree program, I will return to my home country and integrate all my learning towards helping my father in his business. My father runs an ______ business in India and he has worked really hard to bring it to this level. I want to diversify it and take it to newer heights by combining the right strategies with the business trends that will spur growth. On the side, I also want to start a venture of my own and use my experience at my father’s venture and my learnings from the Global MBA program towards ensuring its continuous growth. India is a booming economy with an evolving startup ecosystem. I want to tap opportunities in this very ecosystem and commence an e-commerce business. After working at ______, I am inspired by the nitty-gritty of e-commerce and I seek to take the business to the pinnacle of success by amalgamating my technical expertise and managerial dexterity. I possess a business-oriented mindset and will leave no stone unturned to transform opportunities into accolades. I am also ardent to embrace challenges along the way and walk hand-in-hand with the fast-paced business world.

Ties to home country

One of the main reasons why I wish to return to India is my strong family ties. I am a part of a loving family consisting of my parents, younger brother, and grandfather. My entire family has been quite supportive of my dreams and it is because of their constant encouragement that I can fulfill my vision of pursuing an education abroad. Being the elder son in the family, it is my responsibility to take care of my loved ones. Whether it is taking care of the emotional and medical needs of my family, managing the family business, or helping my brother in his endeavors; I am ardent to be their strongest pillar of support. Hence, I will come back to India and settle here permanently close to my family.

Details of finances

I am financially sound and I have made all the necessary arrangements to ensure a smooth educational journey in Germany. The tuition fee for the course is EUR xxxxx, out of which I have paid EUR xxxx as the first installment to the university through my salary account at _____ Bank (Account number – xxxxxxxxxxxx). I also have been awarded a scholarship of EUR xxxx. My father has generously agreed to sponsor my education and living expenses in Germany and has funds amounting to INR xxxxxxx in Bank of _____ (Account number- xxxxxxxxxxxx). A blocked account has also been opened with _______ and the required funds have been transferred to this account from my father’s savings account. Please find the bank statements attached as proof for a detailed analysis.

Conclusion

I hereby declare that I am a legitimate student, visiting Germany only for academic purposes. I assure you that I will not be a burden to the country, but rather add value to its cultural diversity and demonstrate amicable behavior. I will return to India within the expiry of my study permit and will abide by the immigration laws of Germany during my stay. I request you to kindly treat my application as that of a genuine temporary student entrant and allow me to pursue my educational dream in Germany.

Sincerely,

Karthik Ranganathan

Additional Tips To Increase Your Germany Student Visa Success Rate

Here are some additional tips to help you write a successful LOE for a German student visa:

• No visa officer has the time to read lengthy letters, so be sure that you are writing an LOE that is clear and concise yet covers all the necessary details.
   
• Proofread your letter carefully to detect and correct any grammatical or spelling errors. This will make your document well-written and show that you are serious, and give attention to details.
   
• Submit all the necessary documents, including the additional ones as proof of your worthiness for the German student visa. This also includes updated financial proofs, language proficiency certificates, and academic transcripts. 

Conclusion

In conclusion, do not get disheartened when you face a visa refusal; instead, consider writing an LOE for a German student visa as an opportunity to show how committed you are towards your education and address all the weaknesses of your previous application. You can also follow the tips given in this blog or the LOE templates to get ideas about how successful candidates have given their explanations for various refusal reasons. This will help you to produce a persuasive letter that substantially increases your shot of having your visa application approved.

With professional writing services like Contentholic, you also receive personalized help. Our writers will understand your specific situation and help you address the previous refusal reasons by crafting a letter that is uniquely yours. If you are short on time, we will also help you in crafting an LOE on an urgent basis without sacrificing the quality. You may start your educational trip in Germany with our help.

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