A Schengen visa allows travelers to visit the coveted Schengen countries for a well-defined period depending on the purpose and motive of the visit. These countries have exceptional work, tourism, and educational opportunities for people from all walks of life. It can be discouraging for an individual to receive visa rejection after going through the strenuous labor of filing the application in the first place. However, with the right approach in the right direction, you can reapply or appeal to your previous application by writing an immaculate cover letter that presents your case to the visa officials again. Since you received a rejection earlier, the structure and writing style of your cover letter for Schengen Visa Refusal has to be more convincing and reliable this time. 

What is a cover letter for Schengen Visa After Refusal?

A cover letter for Schengen visa refusal is a document referred to the visa officials in which you justify your reasons for wishing to enter and stay in the country in order to fulfill a purpose. In their write-up, applicants have to give due importance to the reasons that the officials have stated for which they have rejected their application. The cover letter should pick up each reason separately and address it with defined information and added supporting documents. Although there can be a different rejection for individuals with distinct profiles, some common grounds for visa refusal are low financial strength, unclear intention to return to own country, no focused purpose, incorrect documents, etc. With guidance from professional academic writers, these points are easy to acknowledge and redefine while crafting a new cover letter. The entire essay has to be encapsulated within 2 pages or should range between 1000-1500 words only. 

Points to remember while crafting your cover letter for Schengen Visa Refusal

Brief Profile Introduction: Introduce yourself by stating your name, citizenship, and passport details. Move on to why you are writing this application and the purpose you want to achieve with your visit to the Schengen country. Within the introductory paragraph itself, deliver the information that you have unfortunately received a visa rejection previously for this similar application and are applying again with added trustworthy information and a decent justification on your part.

Acknowledge your rejection: In the second paragraph itself, give details of the reasons that resulted in your initial rejection. Give due importance to each point and justify them separately. A strong purpose and motive for your travel and vital prerequisites should not be taken lightly. A thorough research about how to address your limitations can prove to be beneficial to you.

Letter of Invitation: A visitation letter from events, family or friends, companies, and employers can be a strong document to validate your travel purpose. Mention clear details of the name, contact details, and address of the person or organization that has invited you so that they can be contacted for cross-checking.

Overview of your life- Give an overview of the life that you live in your own country. You can talk about your family and the bond you share with them, professional details, and why you chose to work in this field(only if relevant to the purpose of your application), etc. Subtly depict your personality and positive personality traits that make you a trustworthy candidate who will abide by the rules of a foreign country.

Importance of this trip- Provide details of the benefits that you hope to achieve with your travel. You can shed some light on the formal or informal reasons that will change or affect your life ahead. Describe your reasons to the point and do not exaggerate on unnecessary sentiments and emotions simply to convince the visa officials. 

Relevance with past and future life– Showcase the relevance of your trip by connecting it with the effect it can have on your life ahead or has affected you previously. For eg. If a relative of yours with whom you shared strong emotional bonds in the past is now inviting you to visit them for some time, then you can emphasize the emotional fulfillment that you expect from this excursion along with your will to create new memories. 

Highlight new information– If the applicant has added new information or added extra documents to their profile then they can stress how this makes their case stronger and they have made all possible attempts to rectify their previous errors. This too can indicate your passion and clear intent to visit Schengen countries by depicting considerable efforts on your part.

Emphasize your visit purpose– Before concluding your cover letter or giving a vote of thanks to the officials for considering your application again, precisely reiterate your purpose for applying for a visa.

Detailed Analysis and Explanation of General Refusal Points

• Incomplete/forged travel documents– The visa filing process requires you to submit multiple documents and their copies. Proof of academic qualifications, valid passport, accommodation details, identity papers, proof of DOB, invitation letter or flight details can be the few documents that can be named. If they are incomplete, invalid, or are submitted in an unacceptable condition then your application is certain to be rejected. Moreover, do not make the grave error of giving false information about any of the documents. It is a possibility that you can be barred from entering any Schengen Country again if found guilty.
• Unreliable purpose of visit- It is one of the most common refusal reasons received by the applicants. It is advised that you weave your entire cover letter around the intent and purpose that have motivated you to visit or temporarily stay in any of the Schengen countries. If you are a student applying for a degree or diploma course, then focus on the course details and the passion and future goals you have from your study program. If you are a tourist looking for some international exposure and recreational activities, then highlight your itinerary, accommodation details, and the activities you have planned. A professional who is applying for business and work purposes can give appropriate details about their company, field of work, and the specific task that they have undertaken in the Schengen country.
• Insufficiency of Funds– The Schengen visa cannot be granted to individuals who do not have adequate finances to support them during their stay abroad. Elaborate on your and your immediate family’s employment and income along with other investments and profits that contribute to the advancement of your finances. Write the numerical worth of your movable/immovable assets and other valuables that are in your possession and can be evidence of your financial strength. Assure the visa officials in your cover letter that this time you have added sufficient and previously missing documents and bank statements that show your economic prowess in your home country. Elaborate on how you are planning to pay for your travel fare, accommodation, and food requirements or if you have a sponsor who will be covering your expenses for you.
• Lack of reasons to return– It will be difficult for the Schengen visa officials to approve your cover letter if there are limited, unreliable, and incomplete details about your motive to return to your home country after your stay. You can strengthen the value of this point by elaborating your family ties and the responsibility you have towards them, professional opportunities in your country, property that needs to be looked after, financial needs of your dependents, social responsibilities, etc. 
• Security Threat by SIS– If you have previously traveled to any of the Schengen countries and have indulged in any unlawful activity like harming the infrastructure or other criminal activities that the country then the country can impose restrictions on you and term you as a security threat. Similarly, if you are a part of any such situation in your home country too, which you consider is minute or wrong; then you can present your justification in your cover letter for Schengen visa refusal.
• Suspected permanent immigration– If the visa officials suspect your motive/intent behind coming to Schengen country as a person who wants to immigrate to their country for a delayed period, then the chances of your visa acceptance become minimal. Thus, to counter this scenario, make sure that the overall presentation of your cover letter and deliverance of important points is written in clear writing with believable content. Give particular attention to your reasons for returning to your home country and the responsibilities or tasks that lay ahead for you. Leave no doubts about your intention to leave the country before the deadline for your visa approaches.
• Proof of insurance- Your visa application might demand travel, or health insurance along with significant medical reports. Restate in your refusal cover letter that you have attached all insurance documents expected from you. 

Conclusion

The demand for Schengen Visas has increased significantly in the last few decades. To tackle this situation, the visa officials give notable priority to your cover letters so as to understand your profile and character. The suitability of your motive to visit, funds to cover your cost, and reasons to come back home are the primary points that have unsurmountable relevance in your document. Double-check that the reading of your application does not leave any unanswered questions or doubts as you justify your purpose and the conditions under which you will be staying in the country. It is best to plan out all your actions and travel details before filing your visa request. Do not undermine the value of error-free documents either and reiterate that you pass the eligibility criteria for applying for a Schengen Visa. Since the Schengen countries have various native and rural languages, you are not obligated to write in any of them. Simply adopt a formal English language that is free of grammatical mistakes and clearly explains your point of view. You can also take help from Professionals who are experts in writing Cover Letter for Visa. We, at Contentholic have helped many people write their Cover Letter for Visa Applications for the past 13 years. Get in touch with our team to get a well-written Cover letter and visit Schengen countries without any issues.