Overview of Canada and Visa Refusal for Canada
Canada has become the most popular destination for students globally if they are seeking higher education and better job opportunities. This country, which is also referred to as the land of opportunities is a huge country in the North American Continent spread in 9.98 Million square kilometres making it the second largest country in the world after Russia. This huge country is divided into ten provinces and three territories and Ottawa is the capital city of Canada, but people often get confused for Toronto as the Capital. Canada has two main official languages – English and French which routes back from their colonial history. The Canadian healthcare system is an example to the whole world as they have a publicly funded healthcare system. The country is known for its multiculturalism giving it a cosmopolitan culture which welcomes people from all ethnicities to study, live and work there openly. With so much to gain from such a beautiful country, students and immigrants from all over the world wish to study, work and settle there. This is the reason why millions of candidates apply for Canadian visas for different purposes like work, study, travel and PR.
With an increasing number of applications for Canada, the visa refusal rates have gone higher. After COVID, the Canadian High Commission rejected as much as 60% of the cases, which were again approved in most of the cases when the candidates applied again with an LOE after refusal. It is a very embarrassing situation when candidates have done all the planning, submitted the fees of the colleges and done all the preparations for flying to Canada and at the last moment they face a refusal. If you are also one among those who have faced Canada Visa Refusal, you should not worry at all as there are ways to fix this and convert your Canada Visa Refusal into approval by taking corrective measures. By drafting a well-written Visa Refusal Explanation Letter, you can reapply for the Canadian Study Permit again. If you are not very sure – How to write an SOP after refusal? Then you should surely consider hiring professional sop writers or Canada Visa Refusal Experts to get the job job. We have created the comprehensive blog along with a Sample LOE for Canada. There are various ways LOE is referred to – some people refer to it as a justification letter for visa refusal whereas others refer to the same as an appeal letter for visa re-application.
Some of the most common reasons cited in the Visa Refusal Letters of Canada are
- The purpose of your visit to Canada is not consistent with a temporary stay given the details you have provided in your application.
- Your proposed studies are not reasonable in light of one or more of your qualifications, previous studies, missing marks sheets, academic record, level of establishment, language abilities, or your future prospects and plans.
- I am not satisfied that you will leave Canada at the end of your stay as stipulated in subsection 126 (1) of the IRPR, based on your travel history.
- I am not satisfied that you will leave Canada at the end of your stay as stipulated in subsection 126 (1) of the IRPR, based on the length of your proposed stay in Canada.
- I am not satisfied that you will leave Canada at the end of your stay as stipulated in subsection 126 (1) of the IRPR, based on your current employment situation.
- I am not satisfied that you will leave Canada at the end of your stay as stipulated in subsection 126 (1) of the IRPR, based on your purpose of visit
- I am not satisfied that you will leave Canada at the end of your stay as stipulated in subsection 126 (1) of the IRPR, based on your family ties in Canada and in your country of residence.
- Your proposed length of stay in Canada is inconsistent with a temporary stay given the details you have provided in your application.
Canada Visa Refusal: Crafting an Effective Letter of Explanation / Justification (LOE)
Have you got your Canada Student Visa Refusal and you are not sure what went wrong and how to approach the Canada Student Visa Re-application Process? Well, do not worry at all because Canada Student Visa Refusal Rates have really gone high, but there are ways to re-apply and get your student visa approved by taking the right steps. We do understand that getting a Canada Study Permit Refusal is a major setback for any student who has been dreaming of studying in Canada. Visa refusal for a Canada Study Permit often leaves the candidates in a state of utter confusion, frustration, and dismay. But, that’s not the end of your dream journey to Canada. It is important to understand – how to approach this situation and convert the Canada Student Visa Refusal into an approved Canadian Study Permit. First, one should leave the disappointment behind and develop a positive mindset because, after COVID-19, the rejection rate for Canadian Student Visa went as high as 65%, meaning almost 6-7 candidates were being rejected out of every 10 applicants globally. And what’s the good part is that almost 50% of the refusal cases get approved with a valid Canadian Study Permit after they apply with a properly written Letter of explanation after Canada Student Visa Refusal, along with a proper check of the required documents and enough proof of funds, college fees, GIC Certificate and proper academic credentials with certificates and marksheets.
Also, check the Sample SOP for Canada Study Permit Visa After Refusal 2023
We have created a comprehensive guide to the approach for your Canadian Study Permit Re-application along with an LOE for the Canada study permit sample and then we have shared a Sample (LOE) Letter of Explanation after the Canada Student Visa Refusal. An LOE is also referred to as a letter of Justification for a Visa Refusal or an Appeal Letter for a Study Permit in Canada. Please go through the article and carefully read the sample LOE. If in case you have any doubts, please write to us in the comments.
1. Understand the Refusal Reasons for Canada Study Permit Visa:
Before planning to solve a problem, the first step is always to understand the problem and its root cause. Thus, our first approach before preparing a Letter of Explanation for visa re-application and filing it again should be to review the visa refusal letter provided by the Canadian High Commission and all the documents submitted along with the study visa application. They broadly mention the reason for refusal under a major category which needs to be interpreted well. The Visa Refusal Grounds may vary from case to case from issues like the financial ability to support your stay and tuition fees in Canada, lack of proper documentation, missing marksheets, work experience certificates, mismatch of the education from the previous academic history or job, lack of vision & career progression, improper justifications of study gap & low marks, and your unwillingness to come back to India after completion of the course. Once you check your documents and the quality of the Visa SOP for the Canadian Study Permit you have submitted, it is easier to understand the main grounds for your visa refusal. A thorough understanding will help you to prepare the base of the letter of explanation/justification because visa application after refusal requires much attention. If your Education Consultants is not confident of what went wrong and what exactly is the cause of your refusal then you should hire a Visa Refusal Expert for Canadian Visa.
2. Stay Calm and Positive before applying for a Canada Visa After Refusal:
Many students get embarrassed and stuck after their Canadian Visa Refusal and are frustrated but they reapply for the study permit immediately after a few days without doing proper research. It is very normal to feel embarrassed and have mixed emotions but at the same time, you have to stay positive so that you can take the right steps towards success. Figure out the entire step-by-step process, and make a roadmap by consulting with Visa Experts so that you know you are doing the right thing. If you are not able to make the right decision then talk to your seniors, parents, or visa consultants, but in any case do not leave this to your agency or education consultancy. They already have caused your visa to get refused and you never know what went wrong – they can tell you any story to justify that they did all things right. The problem is that leaving on to them may cause the same mistakes or different mistakes again at the second attempt and you can’t let that happen again.
3. Research and Preparation to write a convincing Letter of Explanation
Once you have finalized your roadmap, you have to do good research and then prepare your file accordingly to file the visa again. You have to work all the refusal grounds mentioned in the refusal letter and justify the grounds by valid counters politely to keep your point. You have to work on gathering relevant documents to support your new points added which were missing in the previous Visa SOP for Canada Study Visa. For example – To show relevant certificates or awards that you missed mentioning but now wish to showcase in order to show your inclination towards a subject or a specific skill. If your mark sheets or some other documents are missing, furnish them with a new application. If they have given the grounds of financial ability then you have to work on your bank balance, ITRs, family income documents, proof of funds for expenses and always show a regular stream of income in your family along with savings and assets you are showing. Addressing each concern is the main task of LOE Writing and then keep all the other information as you write in visa sop.
4. Structure of the Letter of Explanation (LOE) Writing:
While writing a letter of explanation after refusal, it’s very important to follow a structured approach that should present your profile very clearly. Start with a courteous and respectful manner stating that your visa might have been refused due to your own mistake of not being able to define your profile clearly. Express your gratitude towards the consulate for providing the opportunity to provide additional information through re-application. After salutation and mentioning your application number, begin your letter of explanation by explaining each refusal in detail one by one. You have to be candid and honest in describing your profile in detail to clear your doubts and cite missing information and documents that might have caused refusal. You have to prepare a conceivable end by showing your family ties in India and their background so that the visa office will assume that you will return to your country since you have a lot to lose here. It should look to them as if your intentions are clear to come back (even if they are not 😛). Mentioning your future goals and aspirations is very important and it will showcase that you have a clear roadmap in front of you when it comes to your career path.
Conclude the letter of explanation/justification letter on a positive note, expressing your gratitude for the reconsideration of your Canada Visa Application. Reiterate your purpose/motive to visit Canada and your determination to meet all visa requirements. Ensure that as a law-abiding citizen, you follow all the immigration rules on the land of Canada.
5. Fine-tune and Proofread your Visa LOE for Canada
It is very important to always keep a professional and courteous tone while writing your letter of explanation for the Canada Study Visa. Since it is a re-application, the Visa Officer will double-check everything. Do not be over-emotional in your write-up and don’t beg for a visa, just try to show your genuine intent in a professional manner which shows that you just applied to study since you are seeking career growth. Your tone should actually reflect your understanding of your plans, your willingness to stick with the decision of the visa officer, and your desire to address the concerns of the office. Do proofread your letter of explanation multiple times to avoid mistakes, remove unnecessary repetition of words, and eliminate grammatical errors, typing mistakes, or anything that needs to be corrected. A well-written draft actually shows your approach and professionalism.
6. Seeking Professional Assistance for professional writers / visa counselor
If you find writing tasks tough then you should surely hire a professional sop writer who can draft your letter of explanation on your behalf by taking details from you and your resume. SOP Writing Professionals are experts in writing quality drafts and they understand what the visa officer is willing to hear from you. If you think that you are good at writing but you are not sure about the details and approach then you can surely contact a professional visa consultant or sop counsellor to suggest you the way forward. You can search for SOP Writers online to hire experts from all around the world but if you wish to meet in person and discuss your case then you can search for professional sop writers near me. These professionals have experience in dealing with visa refusals and can offer valuable insights to help you craft a persuasive letter.
7. Visa Application Filing (Re-apply Visa with LOE )
Finally, when you are ready with everything, you can file your visa application again with all the supporting/required documents according to the Canada Visa Guidelines (Refer to IRCC). Once you have filed the application, you have to wait for a few weeks or months, depending on the number of backlogs they have, and you get your visa application approved if all is done well. Every challenge is an opportunity for growth, and with the right approach, you can turn this setback into a stepping stone toward achieving your study, work, or travel aspirations in Canada.
Below is the Sample Letter of Explanation After the Refusal
The Visa Officer
High Commission of Canada
Sub: Application in response to study permit refused on 21/07/2021
I am honoured to introduce myself as Naveen Sharma who is an experienced sales and marketing professional. I am willing to rise in my career graph by combining my previous exposure with formal training in business management. However, my intellect has advised me to pursue a Graduate Certificate in International Business Management based on my desire to cater to my export-related family business in the long run. I am also delighted to share that I have been presented with the Letter of Admission for the January 2022 intake. Unfortunately, my previous visa application was rejected due to not fulfilling the IRPA and IRPR conditions based on the following reasons:
The purpose of your visit to Canada is not consistent with a temporary stay given the details you have provided in your application.
I, therefore, represent my genuine candidacy through this medium which has honoured me for justifying my reasons to visit Canada and disclosing my plans to return home.
Motivation to pursue the program
My very interest in business and leadership brought me to the field of sales and marketing which is the backbone of any organized business. I served in the sales department of renowned companies like Colgate, Nestlé and Hindustan Unilever. Since these are the most well-known companies they are spread nationwide. Handling Inventory Management, Sales, Accounting Techniques, and System Management Procurement, over time made me accustomed to industry processes and the way expansion takes place. Also, my knowledge of customer handling and relationship management has broadened during my professional tenure. However, during the peak of the COVID-19 pandemic, I became quite intrigued with industrial operations and international business management which maintained swift industrial relations within the various industries even during situations of distress. From there, I became interested in pursuing my interest in international business management which was greatly piqued as a result of my family business of export. Due to having a long-established export business of spices, I grew up overhearing conversations associated with international trade policies, cross-border negotiation, etc. Having always been attracted to the way international businesses are managed, I tried my hands on tutoring myself online with the basics of international business which appeared as a true reflection of my potential career choice in the long term that resonates with acquiring a full-fledged training in international business. Hence, I began my speculation about finding a comprehensive course structure abroad when I finally came across the one available at Niagara College which seemed like the most beneficial study option for me.
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Why Canada and not India?
Canada has emerged as a globally leading education destination which is most sought after due to its cutting-edge pedagogy which challenges the global education aesthetics. I am greatly intrigued by the way Canada provides its international students with a perfect cushion to study in a foreign land by offering appropriate counselling support. Also, the education environment in Canada is conducive based on its appropriate relevancy to industry standards. I have also made comparisons with other English-speaking countries and found Canada to be checking all the boxes for me fulfilling all the metrics associated with the education budget, openness of culture, peacefulness, low crime rate, warm and multicultural society, etc. Having also compared an opportunity to study in India with studying in Canada also motivated me to pursue my studies in Canada and not India. Especially because, if I study in Canada, I would miss an opportunity to get international exposure which is not available in India. Moreover, studying in Canada will provide me access to applied learning which is given least or no importance in our Indian study system due to being highly based on a merit system. Unlikely, in today’s business structure, we require practically oriented individuals who have studied in a practically enriching environment to meet the upcoming industry challenges. Therefore, I believe studying in Canada will augment my learning curve and also enhance my demand in the Indian corporate job market due to my foreign credentials. It will certainly create an edge for me back home as I position myself upward in the career graph.
Why International Business Management at Niagara College?
Through pursuing international business management, I am aiming to acquire technical proficiency in the way international trade and business I carried out on a professional front. In my pursuit to gain further education, I compared through a lot of Canadian colleges but the curriculum available at Niagara College sufficed my expectations associated with a foreign study program. Niagara’s uptake in comprehending its international student population and learning atmosphere is unparalleled. The faculty at Niagara College is the most sought-after due to its exemplary teaching model and proven pedagogy to uplift student experience through industry-intensive training exposure. Topics available underneath the belt of this curriculum include Concepts of International Trade, Market Entry and Distribution, International Market Research, Global Logistics Management, Legal Issues of International Trade, Applied Research in International Trade Management, and Legal Issues of International Trade which makes a perfect fit for me based upon my study goals. As a result of this study program, I would be able to create a strategic business plan based on international trade policies and procedures and their implications on the existing business profitability and performance. The properly channelized classroom studies and industrial training will augment my performance and make me a more refined professional ready to embark upon a journey toward managing international business relations in the future. I am thus overwhelmed to have received admission to this esteemed college.
Reasons to return to India
My entire focus on returning home depends upon my desire to fulfil my short-term and long-term career goals in India leveraging my international exposure and foreign credentials. Hence, I intend to seek career progression by becoming a valuable addition to the Indian corporate society upon graduating from Canada. My education in International Business Management will help me elevate my career graph as envisioned after quipping myself with industry-intensive training. I would be able to serve Indian corporates in positions such as Business Analyst, International Supply Chain Manager, Business development manager, Research Analyst, etc. To gain illustrative exposure, I focus on working with companies like Pepsico, Flipkart, Coca-Cola, etc. However, after collecting exquisite exposure in Indian corporates operating globally, I intend to expand my family business and make it a globally sustainable business organization based on my understanding of modern business operations.
My family members are my closest family ties in India which include my father, mother, and sister. My father owns a family business, and as a result of this, I am greatly influenced to equip myself with specialized training in international business management. My mother is a housewife, and my sister is a Chartered Accountant and married. Being the only son or the male child of my parents, I am the sole heir of all the family riches. Hence, I am bound with great responsibilities on my shoulders too. I am required to take care of my parents who will be my sole responsibility in the future years due to aging. I cannot leave my parents alone as they have never left me while I was dependent on them. I am a responsible and sensitive individual who has planned to go back home soon after the completion of my studies in Canada so that I can take care of my parents, my sister, and our family business as my father attains a certain age. Hence, I will not stay in Canada beyond a certain point, especially because all my family ties are in India, not in Canada.
I belong to a financially strong family background that owns immovable properties worth CAD 2216746.75 which serves as a strong financial backing. Also, we possess movable assets valuing CAD 125122 Please find enclosed a CA report for your kind reference. Owing to our wealth of assets and riches, my parents have sponsored my education and stay in Canada, also considering its benefit rewarding for our family business. Hence, I have already paid a tuition fee of CAD 17875 and deposited CAD 10000 into the GIC account. Proof of payment has been enclosed herewith for you to review and consider.
My overall IELTS test score is 7.0 without having any band less than 6.5 (Listening: 7.5, Reading: 7.5, Speaking: 7.0, Writing: 6.5). I have attached my IELTS scorecard for your kind reference.
With all my dedication and willingness to follow all the Canadian Immigration Rules, I hereby apply for the Canadian study permit which will help me in pursuing further study interests. I put my high hopes in you and I am sure my genuine candidacy will allow you to decide in favor of my application. Thank you in advance.
The Letter of Explanation after refusal aka SOP for Canada Study Visa after Refusal can help you in getting Visa acceptance if prepared properly. We, at Contentholic, have helped thousands of students in writing SOP / LOE and they have gotten their Study Visa successfully after the rejections. Contentholic is India’s leading agency for SOP Writing Services and we were the first to offer SOP as a service to the students formally. Our SOP writers in India are well-trained and aware of the information that must be written in an SOP after Refusal. Therefore, just connect with our team and take assistance.
Frequently asked questions related to – Letter of Explanation After Refusal
Why was my Canada Student Visa application refused?
Canada Visa refusals are very common and your visa application can be refused for numerous reasons listed below:
- Lack of required documents for visa application
- Insufficient Funds shown in the records provided
- Concerns of the authorities for your intentions to study
- Improper explanation of gaps or missing documents
- Due to low marks in your academics
- Low English Proficiency, as per your IELTS or OTE
- Inconsistent study patterns and lack of relevancy of the course
- Not defining the career progressions and long-term goals
- Submitted plagiarized visa sop along with the application
- Lack of strong ties to your home country & family
- No reason to return to my home country
- Lack of employment opportunities in your country of origin
Please go through your application and previous Visa SOP you or your agent have submitted and review the refusal letter to understand the root cause in detail. If you think you are not able to figure out the main grounds then you should hire a Visa Refusal Expert or a Senior SOP Consultant for better clarity and support in re-application.
What should I do if my Canada student visa is refused?
If you have recently got your Canada Student Visa refused then you can plan for reapplying the visa again with an LOE After Refusal with a detailed explanation of your refusal grounds. You may also go for some expert advice through SOP counsellors or experienced Visa Consultants to ensure the right step forward.
Can I reapply for a Canada student visa after refusal?
Yes, you can surely reapply for a Canada Student Visa after refusal. In fact, you can also re-apply for the same even after getting multiple refusals until it is written in your refusal letter that you may reapply. It is very important to thoroughly review the refusal letter before you reapply for a student visa after refusal.
When can I reapply once my Canada Visa is refused?
You can reapply for a Canadian Visa immediately and there is no time limit for re-application of a Canada Visa after rejection. You can go through the refusal letter again and there it is mentioned at the last the you may re-apply again if you think that this decision was incorrect.
How can I appeal a Canada student visa refusal?
You can prepare an appeal letter against your Canada Student Visa Refusal and submit the same while raising a web form for reconsideration of your visa refusal. But, this appeal/reconsideration request doesn’t work now in more than 90% of the cases and thus it is better to re-apply your visa again with a convincing letter of explanation after refusal to justify your grounds. The Letter of explanation (LOE) is also referred to as a justification letter. You can search on Google for – Visa SOP Samples or LOE Samples to understand the format of LOE Writing. Canadian Immigration does not have a formal appeal procedure for students who have visa refusals, however, students can always apply for a judicial review in the Federal Court of Canada, if the candidate believes that the refusal decision was not correct and it is a kind of mistake by the officials.
How long should I wait before reapplying for a student visa after refusal?
There is no specific wait time before you become eligible for reapplication of a Canadian Study Permit Visa. You can immediately apply again once you have figured out the shortcomings of your application and have prepared a convincing Letter of Explanation.
What documents should I include to strengthen my Canada student visa application?
You should first review the main refusal grounds to understand – what was lacking. Once you figure out, you should actually provide those specific documents to make your application stronger.
- For Proof Funds – you should provide extra savings, fixed assets, ITRs and CA Valuation reports
- Missing Marksheets – You should check and re-verify your transcripts, and submit the missing one
- Gap Justification – You can justify the gap by showing some relevant documents
- LOE after refusal – You should include a well-written LOE or justification letter
- Job Offer from the company – that will show that you have a reason to do this course
- Letter of Acceptance – deferred admission letter from the university for next intake
- Experience Letter – Work experience letters of previous employers if you have not given
Do I need to hire a consultant or lawyer if my student visa is refused?
It’s not mandatory to hire professional assistance or advice, but a professional consultation can help you to have a better approach. Especially, in that condition where you can not figure out the main refusal ground and you find the given refusal grounds matching nowhere to the reality. You can reach out to these professionals to seek professional advice and guidance –
- SOP Writing Agencies
- Professional SOP Consultants
- Senior Visa Counsellors
- Immigration Lawyer
- Immigration Agent
- Education Consultants
Can I study in Canada if my student visa is refused?
No, you cannot study in Canada without a valid study permit. If your student visa got rejected then you should re-apply for that same with corrective measures. There are some colleges and universities in Canada which can also offer you online classes but to obtain a valid work permit after the completion of the course, you have to be present in Canada
Is there a fee for reapplying for a Canada student visa after refusal?
Yes, you have to pay the same fees as you pay for a fresh Canadian visa application. There is no discount if you are applying for the second, third or fourth time. If your visa is rejected by Canadian High Commission then your Visa Application Fees get forfeited. You can check the IRCC website for current visa application fees – https://www.cic.gc.ca/english/information/fees/fees.asp
If my Canada student visa is refused, does it impact my future visa applications?
Yes, it does impact your future visa applications as well. If you applied for a student visa and it was refused and then you get a job opportunity in Canada then you have to disclose the previous refusal and give clarification on why it was rejected. Otherwise, there are high chances of getting the visa refused again. Though each case is considered individually, they have your records with them and it is always honest to disclose the details rather than the visa officer figure it out on his own.
What should I do if I disagree with the reasons for my student visa refusal?
If you disagree with your visa refusal decision by IRCC then you have three options
- You can appeal by raising the web form in the same application
- You can reapply for the visa again with a letter of explanation
- You can hire an immigration lawyer to appeal your decision in court
How long does it take to process a Canada student visa application after a refusal?
Canada Student Visa Re-application is the same process as applying for a fresh student visa and thus the time taken is the same as a fresh application. Now the processing time of the same varies and mostly depends on the backlog the Canadian High Commission is having. If we talk about the current situation in 2023, it is taking 4 to 6 weeks on average, though it also depends on the province you are applying for and it may vary accordingly.
Can I apply for a study permit extension if my initial application was refused?
Yes, you can surely apply for a study permit extension again after getting your initial application refused, but you must either resolve the reasons for the refusal or provide the proper justification for the same.
Do I need to attend an interview if my student visa application is refused?
No. You do not need to attend an interview if your student visa application is refused. You need to simply review your application and reapply with a Justification Letter after the Canada Visa Refusal. There are some cases where the Canadian Embassy has asked for an interview in past after COVID, but now interviews are very rare and thus you should not worry about that.
Can I study in Canada with a temporary resident visa (TRV) if my student visa is refused?
Temporary Resident Visa (TRV) allows you to visit Canada for a short period of time as a visitor and it does not grant you permission to study or work in Canada. In order to study in Canada, you should reapply for a study permit again if your previous application was refused.
Is there a specific format for the Statement of Purpose (SOP) in my student visa application?
There is no format or guideline released officially by the Canadian High Commission to write the statement of purpose for student visa applications. Thus, there is no fixed format for the same and there different agents who use different formats based on their experience and understanding. But, if you follow a structured section-wise approach then it will showcase you as a smart and deserving candidate. Your Visa SOP should clearly define your study goals, academic background, professional experience, financial establishments, family background and finally long-term goals and objectives. It all must start with an impressive introduction. Experienced SOP Writers have a fixed Letter of explanation (LOE) format for Canada which they find successful and thus they keep on using that with unique narratives for each candidate.
Can I apply for a Canada student visa online, or is a paper application required?
Yes. Canadian Student Visa can be applied online through the IRCC website and there is no need for the paper application. The whole process is done online and once you get the visa approval you have to send your passport to the nearest VFS centre for visa stamping.
Can a consultant or lawyer guarantee the approval of my student visa application?
No. No one can actually give you the guarantee of visa application approval because this process is the same for everyone and whether you apply yourself, through a visa consultant, through an IRCC Certified Agent or through an Immigration Lawyer, the process of application and chances of getting approval are the same. Mostly, the bigger agents, lawyers and consultants do not give enough time to your application and thus you should choose an agent who can properly give time to your application.